About contacts

The Contacts application is your online catalog of people whose contact information you want to be available to yourself and other members of your site. Contacts can include outside partners, clients, vendors, suppliers, friends, and family members.

Contacts vs. members

While your web office will contain similar information for both contacts and members, it is important to remember the distinction between the two. Members are people who have access to your web office. Contacts do not have access to your web office, except as guests if you've enabled guest privileges.

Note: The Address Book functions as a single repository of contact information for both members and contacts. See About the Address Book for more information.

Public contacts vs. personal contacts

The Contacts application allows you to enter both public contacts and personal contacts in one place. Public contacts are available for all web office members to see. Personal contacts are visible only to you. You can recognize personal contacts because they have a Personal Contact icon beside them.

Synchronizing the Contacts application with other information sources

The Contacts application can work in conjunction with Microsoft Outlook® as well as Palm™ devices. You can import, export, and synchronize your contacts list with Outlook and Palm, so when you make additions or changes to one device, you can merge the data with the other devices. This not only saves you time, but it also insures accuracy between devices because you enter data only once. Learn more.